Bookkeeper & Office Administrator
Keep our books accurate and our office running smoothly. This role handles day-to-day bookkeeping in QuickBooks Online and supports the CEO with office administration at our Tustin headquarters.
About IPR Medical
Founded in 2007, IPR Medical is an ISO 9001:2015 certified medical device company specializing in the repair, recertification (refurbishment), and sale of infusion pumps, patient monitoring equipment, and related devices. We serve hospitals, medical centers, and veterinary clinics across the US and Canada.
We are a close-knit team, and this role is central to keeping our office and finances running smoothly.
What You’ll Do
Bookkeeping
- Handle daily bookkeeping in QuickBooks Online, including data entry and clean-up
- Manage accounts payable and accounts receivable
- Follow up on past-due invoices and keep collections current
- Reconcile bank and credit card accounts monthly
- Prepare and file quarterly sales tax returns with the State of California
- Support month-end close, year-end preparation, and coordination with our CPA
Office Administration
- Answer phones and handle mail
- Keep the office organized
- Communicate with vendors and set up new vendor accounts
- Contact online customers for order verifications
- Assist the CEO with document preparation and special projects
What We’re Looking For
- 2+ years of bookkeeping experience (required)
- 2+ years of hands-on QuickBooks Online experience (required)
- Office administration experience
- Proficiency in Microsoft Excel and Word
- Strong attention to detail and organization
- Clear, professional communication by phone and email
- Discretion with confidential financial and employee information
Nice to Have
- Familiarity with a CRM such as Zoho
- Background in a manufacturing, medical, or service business
Benefits
- Health insurance
- Retirement program
- Paid time off and sick days
- Stable, team-oriented environment where your work has a visible impact
Schedule & Location
Schedule: Monday to Friday, 8-hour shift
Work location: In person at 1421 Edinger Ave., Suite C, Tustin, CA 92780 (reliable commute required)
Apply for Bookkeeper & Office Administrator
Fill out the form below and attach your resume. Your application goes directly to our hiring team.
IPR Medical is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other status protected by applicable law. Employment decisions are based on qualifications, experience, business needs, and the ability to perform the responsibilities of the role.